Annual General Meeting (13th Jan 2011)

Posted by Simon in Important Stuff

Jan
30

7.30pm Thursday 13th January 2011 ST PETER’S HIGH SCHOOL – School Library

Minutes:

Present: Directors: John Cassels (Chair) Mel Lewis, DoreenThomas,JaneEnglish,Ian Crisp, Richard Tracey, Lou Blackwell Pete Crisp Sandra Amey Martin, Peter Baiden, Sharon Alford, Nigel Waymark, Connie Waymark, Carol Milton, Sam Self, Julian May, Chris Thame, Luke Gregory,Carlii Maher, James Hayden, Gerald Main, Peter Westlake, Joan Costello,Kris Verity, Alec Lamb, Dave Gowland Simon Powell

1. The meeting opened at 19:34 1 Apologies: Phil Grove, Roger Barcroft

2. Minutes of previous AGM: Adoption of the minutes was proposed by Nigel Waymark, seconded by Carol Milton and unanimously accepted

3. Matters arising: There were no matters arising

4. Annual Report (JC). The printed report was referred to by JC who outlined the points therein. Some points were raised regarding the survey which had now largely been completed and was providing significant and positive feedback with only a few negative comments regarding competency. Training had also been raised by presenters in their self-evaluation held recently and training was being offered by Ian Crisp. There had been a negative letter in a local free magazine to which SAM intended to respond. SAM informed the meeting that the station rarely responded to negative comments publicly as it was mindful of the support which it had received from public bodies. The information gained from the recent survey would be helpful in dealing with any reported negativity towards the station. JC commented on the change of directors as three had left throughout the year for various reasons, and three were stepping down at the AGM. There was a discussion on presenters not knowing that the transmitter had failed for a period and only available on line. SAM reported that as soon as she knew the transmitter was down she had put it on the website. In response to a question regarding the number of listeners it was possible to have on line at any one time, SAM informed the meeting that currently it was 100. This was regularly reviewed to ensure it was an appropriate number. Should numbers consistently exceed this number, then a larger portal could be investigated but this would be a board decision.

5. Financial report (DT): DT drew the meeting’s attention to the pertinent parts of the accounts. Although income had been reduced considerably this had been mitigated by tightly controlled expenditure helping to reduce the overall effect. The donation in 2009 had been for equipment in the studios. Although finances are tight, there was still money in the bank. DT assured the meeting that the Board was constantly looking at how to generate more income and any ideas were gratefully received.

6. Adoption of Accounts: Peter Westlake proposed Nigel Waymark seconded and the meeting voted unanimously in favour of adoption of the accounts.

7. Directors: Resignations and Appointments. As reported in the Chairman’s report, Anver Anderson, Clint Mann and Dan Keen had resigned during the year for various personal reasons. Jane English and Mel Lewis who had been founding members of the board were resigning as of the AGM and Peter Elliott, Company Secretary who had been on the board since 2003, was also resigning. For the post of Company Secretary Doreen Thomas was proposed by John Cassels and seconded by Ian Crisp and voted in unanimously by the meeting. Three new directors James Hayden, Matt Sims and Kris Verity were proposed by John Cassels and seconded by Lou Blackwell and voted in unanimously by the meeting.

8. Various questions were raised at the meeting:

Was stereo now available on-line? Yes it was Were there to be any social events? Yes, SAM reported that there were four big events expected to be fun and fund raising: A fashion show; A race night; 2nd Stage (a follow up to One Stage) â€“ possibly to be held in the arena in Maldon Prom Park SAM in liaison with Maldon Council on this; a summer barbeque. A volunteer had offered to help SAM organise these. Are we doing any local flower shows? Yes, there was now a team scouting around with a trailer who could cover at least some of these events. A list needed to be identified and volunteers needed to commit to those they wished to assist with.

The AGM closed at 2015.